AGENDA

REGULAR MEETING

SIERRA MADRE CITY COUNCIL

COMMUNITY REDEVELOPMENT AGENCY

City Hall Council Chambers

232 W. Sierra Madre Blvd.

Monday, October 27, 2003

6:30 PM

Bart Doyle, Mayor

Robert Stockly, Mayor Pro Tem

Doug Hayes, Council member

George Maurer, Council member

Tonja Torres, Council member

 

Nancy Shollenberger, City Clerk

Douglas Berkshire, City Treasurer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CALL TO ORDER/ROLL CALL

 

Council Members / Board Members

PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE/REFLECTION

 

APPROVAL OF MINUTES

 

Approval of minutes for Closed Session and Regular Meeting of October 13, 2003. 

APPROVAL OF AGENDA

 

Majority vote of the Council to proceed with City business.

MAYOR AND CITY COUNCIL REPORTS

 

 

 

Brief reports of individual Council member activities relating to City business occurring since the last City Council meeting.

CLOSED SESSION REPORT

 

Closed Session Report.

PRESENTATION

 

Presentation for Hometown Hero, Corporal Todd Harris, USMC and Lance Corporal Trevor Harris, USMC.

Introduction of new City employee; Mark Wurtemberg, Account Clerk.

Pioneer Days Association Essay Contest Winners.

Sierra Madre Community Foundation.

ACTION ITEMS*

 

 

 

 

 

 

1.

WARRANTS

 

 

Resolution No. 03-095, a Resolution of the City Council of the City of Sierra Madre for payment of City warrants  #6803 - #6902 in the aggregate amount of $977,510.20; Library Warrant #6908 - #6928 in the aggregate amount of $18,198.26; and Payroll Transfer in the aggregate amount of $211,002.90 for the fiscal year ending June 30, 2004. 

2.

CONSENT CALENDAR

 

a.    Recommendation to receive and file the Quarterly Treasurerís Report, which reflects the Cityís cash and investments at September 30, 2003. 

b.    Recommendation to award contract to Citygate Associates to conduct the policy review of the Volunteer Fire Department at a cost not to exceed $29,950.

c.    Recommendation to approve Resolution No. 03-094, upholding the Planning Commissionís denial of Variance 03-07.

d.    Recommendation to enter into a Mills Act contract with the property owners of 30 W. Laurel. 

e.     Recommendation to review the Pasadena Unified School Districtís study of school capacity, utilization and related issues and adopt a letter of support of the plan to forward to the Board of Education.

f.      Recommendation to approve and enter into an agreement with Southern California Edison for the use of banners on street light poles.

g.    Recommendation to approve purchase of safety glass, counter, and wall replacement for Police Department dispatch area using reserve Citizens Option for Public Safety (COPS) Grant Funds.

 

 

 

 

3.

DISCUSSION Ė PUSD FACILITIES PLAN

 

Recommendation to approve an amendment to the current facilities use agreement with Pasadena Unified School District. 

 

 

 

 

4.

DISCUSSION Ė CITY CLERK

 

Provide direction on the job description and compensation for the City Clerk position beginning in April 2004 following the municipal election. 

 

 

 

 

 

Convene a meeting of the Community Redevelopment Agency, and Sierra Madre Finance Authority

 

 

 

5.

MEETING OF THE COMMUNITY REDEVELOPMENT AGENCY & FINANCING AUTHORITY

 

Approval of minutes from the Meeting of the Community Redevelopment Agency, City Council and Sierra Madre Financing Authority of October 13, 2003.

CONSENT CALENDAR:

a. Authorization of payments on behalf of CRA for October 13, 2003 for $289,751.11 for the fiscal year ending June 30, 2004.

b. Recommendation for the CRA Board of Directors to receive and file Quarterly Treasurerís Report, which reflects the Cityís cash and investments at September 30, 2003. 

 c.Recommendation for the PFA Board of Directors to receive and file Quarterly Treasurerís Report, which reflects the Cityís cash and investments at September 30, 2003. 

 

 

 

 

 

PUBLIC COMMENT 7:00 p.m.

This is a time and place for persons in the audience to make comments on items that are not covered on this agenda.  Members of the audience will have the opportunity to address the City Council about items that are on this agenda at the time those items are considered by the Council.

 

Under the Brown Act, Council is prohibited from taking action on items not on the agenda, but the matter may be referred to staff or to a subsequent meeting.  Each speaker will be limited to five (5) continuous minutes, which may not be delegated.  These rules will be enforced but may be changed by appropriate City Council action. 

 
PUBLIC HEARING

The appellant and/or applicant will each be provided a total of ten (10) minutes to address their item.  A portion of their allotted time may be reserved for rebuttal or a summary conclusion at the close of public comment.  All other speakers will be limited to a total of five (5) continuous minutes, which cannot be delegated.  These rules will be enforced but may be changed by appropriate City Council action.

 

ACTION ITEMS*

Regardless of a staff recommendation on any agenda item, the City Council will consider such matters, including action to approve, conditionally approve, reject, or continue such item.  Further information on each item may be procured from the Office of the City Manager.

 
ADJOURNMENT

The City Council/CRA will adjourn to a Regular Meeting at this same place on November 10, 2003 at 6:30 p.m. at this location.

 

If you require special assistance to participate in this meeting, please call the City Managerís office at (626) 355-7135 at least 24 hours prior to the meeting.